• Executive Assistant

    Job ID 2018-29230
    Area of Interest
    Admin & Clinical Support
    Location Name
    Hospital Main Campus
    FTE/Hours per pay period
    1.0 FTE (80 hours per bi-weekly pay periods)
    Work Status
    Cardiac Services
    Day Shift
  • Overview

    Position will support 3 busy cardiac surgeons and 12 OR staff members in multiple regional sites.


    Preference for candidates who have experience with the following:

    • Complex calendaring
    • Booking international travel
    • Multi source reimbursements
    • 24 hour call schedules
    • Purchasing
    • Experience working with medical license applications, interviews. and promotions in an academic setting


    What you wll do: Provide administrative support of a highly complex and responsible nature to executive leadership throughout the organization. Requires the ability to work independently, think critically, and exercise delegated decision making. Interfaces with high level internal/external contacts requiring considerable discretion and initiative. Exercises judgment to reflect executive’s style and company policy, mission and values. Responsibilities include the organization, prioritization and coordination of a high volume of work including highly confidential information. Duties include exceptional customer service to customers and visitors; creating, typing, editing, and proofreading various department documents; creating and maintaining filing systems; scheduling meetings and arranging travel; entering, extracting, and analyzing data into reports and presentations; coordinating and monitoring budget preparation; auditing or reconciling financial statements and invoices; and managing workload required to complete projects. Work involves responsibilities that are specific to the major business function. Duties will vary by department.


    Required Education/Experience:
    - High school graduate or equivalent GED.
    - Minimum five (5) years of progressively responsible administrative experience supporting a high level executive in a large organization OR 10 year’s minimum equivalent administrative experience.

    - Bachelor’s degree.
    - Healthcare/medical office experience.
    - Project management assistance experience.


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