• Senior Executive Assistant

    Job ID 2018-29747
    Area of Interest
    Admin & Clinical Support
    Location Name
    Hospital Main Campus
    FTE/Hours per pay period
    1.0 FTE (80 hours per bi-weekly pay periods)
    Work Status
    Regular
    Department
    Administration
    Shift
    Day/Evening Shift
  • Overview

    Position will support SVP, Chief People Officer & VP, Chief Learning Officer

    Seattle Children’s is searching for an experienced, reliable, and positive Sr. Executive Assistant. The Sr. EA will work directly with C-level executives and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment.

     

    Our Administrative Structure:

     

    Each Senior Executive Assistant supports two senior-level executives. The Senior Executive Assistant team currently has 16 staff members. All admin support staff report to the Manager of Administrative Operations.

     

    Job Responsibilities:

    • Uphold a strict level of confidentiality.
    • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
    • Maintains multiple highly complex calendars by planning and scheduling meetings, conferences, teleconferences, and travel.
    • Prepare internal and external corporate documents for team members and partners.
    • Schedule and prepare for meetings, transcribe minutes, manage travel itineraries, and coordinate corporate events for multiple executives.
    • Provide executive recruitment support.
    • Process time-sensitive business expense reports.
    • Exercises independent judgment to reflect the senior executive’s style and company policy.
    • Contributes to team effort by accomplishing related results as needed.

    Our community welcomes diverse experiences, backgrounds and thoughts because this is what drives our spirit of inquiry and allows us to better connect with our increasingly diverse patients and families. Each of us is respectfully encouraged to be ourselves within this community, which cultivates and promotes diversity and inclusion at all levels.

     

    Employer Offerings: To attract and retain the best workforce, we provide competitive salaries, great benefits and excellent professional development. Those are some of the reasons those are some of the reasons Becker’s Hospital Review listed us as one of 150 Great Places to Work in Healthcare. Some of our unique offers include the following:

    • Tuition Reimbursement
    • Vera Whole Health: Access to free health and wellness services at our near-site employee clinics.
    • Childcare Subsidy Program-provides eligible employees with financial assistance to supplement basic child care costs.
    • Care-Services: Back-up care for children and adult/senior care planning
    • Pet Insurance
    • Inclusion Networks: The Inclusion Network is Seattle Children's organizational resource group program. It is an interconnected community of Children's employees who are committed to the Inclusion Network mission and vision. Individual Networks include: Q Pod (LGBTQ) Network, Green Team (Sustainability) Network, Hola (Hispanic/Latino) Network, Indigenous Peoples Network, Parenting Network, Black and African Heritage Network
    • Transportation Perks: Affordable, Convenient Commute options, inclusive of: deeply discounted bus pass, free bike program, free rides home, free shuttle service connecting worksites to regional transit hubs, cash bonus on days you use alternate commute methods.

    Requirements

    Required Education/Experience:
    - High school graduate or equivalent.
    - At least five (5) years experience in a complex, responsible administrative position, including at least three (3) years experience providing administrative support to senior level positions.

    Preferred:
    - BA degree or completion of college-level administration courses.
    - Notary Public.
    - Direct experience working in an academic or publishing environment.
    - Reference Manager experience.

    - Experience taking and transcribing meeting minutes.

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