• Senior Executive Assistant

    Job ID 2020-34461
    Area of Interest
    Admin & Clinical Support
    Location Name
    West 8th
    FTE/Hours per pay period
    1.0 FTE (80 hours per bi-weekly pay periods)
    Work Status
    Regular
    Department
    Research Institute Admin
    Shift
    Day Shift
    Primary Location : City
    Seattle
    Primary Location : State/Province
    WA
  • About Us

    Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible.  Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

     

    As one of the nation's top five pediatric research centers, Seattle Children's Research Institute is dedicated to providing hope, care, and cures to help every child live the healthiest and most fulfilling life possible.

     

    Our investigators are involved in hundreds of projects that cover every phase of research, from studying how diseases work to improving investigational therapies. They have pioneered groundbreaking cystic fibrosis treatments and cutting-edge cancer therapies that help a child's immune system defeat cancer, and made other major contributions to pediatric medicine. 

     

    Researchers work in close collaboration with one another, their colleagues at partner institutions including the University of Washington and Fred Hutch and our healthcare providers at Seattle Children's Hospital, one of U.S. News & World Report’s top children's hospitals. This collaboration is one of our key strengths, allowing our faculty to draw on a variety of disciplines and techniques as they pursue solutions to some of medicine's most complex problems.

     

    We are committed to not only treating disease but to eliminating it. Help us achieve our vision of being a worldwide leader in pediatric research aimed to improve the health and well-being of children. If you are interested in a challenging career aimed at groundbreaking research, Seattle Children's Research Institute is the place for you.

    Overview

    Provides administrative support of a highly complex and responsible nature to the President. Works closely with high level internal/external contacts requiring considerable discretion and initiative. Coordinates schedules for meetings, arranges appointments, schedules visitors, and maintains President’s calendar. Works independently in answering telephone calls and routine correspondence. Exercises judgment to reflect the President’s style and company policy. May research background material and collect data for office financial plans, budgets and operating statistics, reports, presentations and correspondence. May carry out assignments relating to civic or committee activities involving fund raising, membership drives, and social functions of the President. Typically requires extensive secretarial experience to executive level management.


    Seattle Children’s Research Institute is seeking a super-efficient and detail-oriented Senior Executive Assistant to the President. The ideal candidate will be an experienced administrator who maintains a high level of confidentiality and discretion while bringing great energy, enthusiasm, and excellent interpersonal skills. This proactive individual will be a creative thinker, confident with ideas and feedback when collaborating with the President and Research Institute Administration team, also capable of working autonomously. They will be a superior multi-tasker willing to take on any challenge and be extremely flexible while delivering exceptional support and high-quality results. The best candidate for this role will be forward-thinking, keep calm under pressure, and maintain a sense of humor.

     

    Seattle Children's Employer Highlights:
    - Leader in Pediatric Care: Because of our people, Seattle Children’s is recognized as a leading teaching, research and specialty care center at the forefront of pediatric care.
    - Competitive Benefits: We support a healthy work–life balance. Our benefits include employee care, paid time off, health insurance and retirement savings.
    - Transportation Discounts: Company bike program, on-site zip cars, unlimited ORCA transit pass, daily commute bonus provided to staff who us alternate methods of travel to/from work, company vanpools.
    - Diversity/Inclusion: We strive to maintain an atmosphere that reflects our values of inclusion by providing effective and respectful care compatible with each patient and family's beliefs, values, and heritage.

    Requirements

    Required Education/Experience:
    - High school graduate or equivalent.
    - At least five (5) years experience in a complex, responsible administrative position, including at least three (3) years experience providing administrative support to executive level positions.
    - Experience taking and transcribing meeting minutes.

    Preferred:
    - BA degree or completion of college-level administration courses.
    - Notary Public.
    - Direct experience working in an academic or publishing environment.
    - Reference Manager experience.

    Our Commitment to Diversity

    Our community welcomes diverse experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our increasingly diverse patients and families. Our organization recruits, employs, trains, compensates, and promotes without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

     

    The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves within this community, which cultivates and promotes equity, diversity, and inclusion at all levels.

     

    Seattle Children’s is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.

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