Program Coordinator III

Job ID 2021-39591
Area of Interest
Project/Program Management
Location Name
70th & SPW Admin Offices
FTE/Hours per pay period
1.0 FTE (80 hours per bi-weekly pay periods)
Work Status
Regular
Department
Qual & Clinical Effectiveness
Shift
Day Shift
Primary Location : City
Seattle
Primary Location : State/Province
WA

About Us

Hospital About Us:

 

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s –- to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

 

Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country.

 

In 2020, U.S. News & World Report once again ranked Seattle Children’s among the nation's best children's hospitals – for the 27th year in a row. We received national rankings in all 10 specialty areas evaluated by U.S. News & World Report, and are honored to be the only pediatric medical center in Washington to be ranked.

 

As a Magnet designated institution, and classified among America’s best large employers by Forbes, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.

Overview

The Program Coordinator III is responsible for facilitating activities associated with a specific complex program or group of complex programs in a specialty/functional area including scheduling, coordination of communication, data management, document preparation, and process improvement. Supports development and maintenance of related tools, policies, training materials, and methods/procedures for communication and coordination with internal teams, external departments, and community providers, payers and agencies. Works in collaboration with the Program Manager and other program staff to help to implement the program’s objectives in support of identified goals and the continuous improvement process. Partners with the program team to implement operational solutions. Responsible for ensuring effective communication among stakeholders and program staff. Facilitates interdepartmental activities, ensuring ongoing effective program operation and/or implementation. Oversees a moderate to high volume of complex work in support of the program. This level performs work under limited supervision with independent judgment required.

 

Key Accountabilities: Provide program coordination and operational (day-to-day) management for the following Quality and Clinical Effectiveness Department work products: 1) Clinical Effectiveness/Clinical Standard Work Pathways, 2) Microsystems, 3) Quality Infrastructure  Develop, implement, train, and maintain efficient, effective, and transparent workflow management processes  Develop and implement systems to track metrics that quantify program performance against established goals and provide status reports and data to program leadership and assigned committees  Coordinate projects, program activities, new staff orientation, etc.  Ensure projects and workflows adhere to standard work requirements  Provide technical and quality assessment support to consultants, project managers, leadership, customers  Maintain internal and external web pages  Coordinate communication efforts with Marketing/Communications team, including annual reports.  Participate in Center for Quality and Patient Safety initiatives

Requirements

Required Education/Experience:
- Bachelor’s Degree or equivalent combination of education/experience that demonstrates knowledge and competency
- 5 years program coordination support experience; including at least 2 years of experience organizing multiple projects through to completion
- Experience working on process improvement projects with cross-functional teams
- Experience organizing multiple projects through to completion
- Successful track record convening and facilitating dialogue with multiple and diverse stakeholders
- Experience with: drafting, editing and developing communications and/or reports

 

Additional Preferred Qualifications:•	Highly organized and skilled in maintaining up to date status of multiple work products and staff. •	Demonstrates excellent communication skills with teammates and  health care professionals•	Knowledge of quality improvement science methods and tools•	Experience participating in quality improvement activities in a healthcare setting•	Experience with data collection, display, and use to inform quality improvement activities •	Experience working with physicians, advanced practice nurses, and other clinical roles. •	Demonstrated proficiency with or interest and ability to learn virtual collaborative workspaces (e.g. SharePoint, Microsoft Teams, One Note, Miro, Mural, etc.) •	Interest in growth opportunities and career advancement


Required Credentials:
- N/A

Preferred:
- Experience working in public health, health care or social services
- Experience working on continuous process improvement projects and strong understanding of lean methodology
- Experience in coordinating events and/or project management
- Experience with budgeting

 

In accordance with new Washington law for healthcare workers, Seattle Children’s requires that all staff be fully vaccinated against COVID-19 on or before October 18, 2021, or before beginning employment for start dates after October 18th.

Our Commitment to Diversity

Our community welcomes diverse experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our increasingly diverse patients and families. Our organization recruits, employs, trains, compensates, and promotes without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

The people who work at Seattle Children's are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves within this community, which cultivates and promotes equity, diversity, and inclusion at all levels.

Seattle Children's is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.

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