Senior Executive Assistant - Administration

Job ID 2023-51115
Area of Interest
Admin & Clinical Support
Location Name
Hospital Main Campus
FTE/Hours per pay period
1.0 FTE (80 hours per bi-weekly pay periods)
Work Status
Day Shift
Primary Location : City
Primary Location : State/Province
Remote Work Percent
Hot Job


Provides administrative support of a highly complex and responsible nature to senior executives. Works closely with high level internal/external contacts and the executive team, requiring considerable discretion and initiative. Researches background material and collects data for financial plans, budgets, strategic goal development/tracking, operating statistics, reports, presentations, and correspondence. Exercises independent judgment to reflect the senior executive's style and company policy. Works independently to prioritize and manage routine correspondence and contacts; drafts, edits and distributes leadership communications for the organization. May independently carry out assignments relating to civic or committee activities involving fund raising, membership drives, executive retreats, and social functions of the senior executives. Maintains complex senior executive calendars. Arranges appointments, schedules visitors; coordinates executive travel; coordinates agendas and schedules for meetings, prepares and distributes meeting minutes; processes business expense reports; with delegated authority, approves timecards and routine business expenses for senior executive's direct reports; provides executive recruitment support. Develops standard work processes for the department and assigned committees; partners with teams across the organization to ensure completion of time-sensitive reports, projects, presentations and communications. Mentors and provides guidance on administrative systems and procedural questions to Administrative staff and other departments to create and sustain standard work and consistency of practice. Scope of work typically requires extensive administrative experience to senior executive level management.


Required Education/Experience:

  • High school diploma or equivalent experience.
  • At least five (5) years experience in a complex, responsible administrative position, including at least three (3) years experience providing administrative support to senior executive level positions.
  • Experience taking and transcribing meeting minutes.

Required Credentials:

  • N/A.


  • BA degree or completion of college-level administration courses.
  • Notary Public.
  • Direct experience working in an academic or publishing environment.
  • Reference Manager experience.
  • Experience taking and transcribing meeting minutes.

Min to Max Hourly Salary

$36.75 - $55.12 /hr

Min to Max Annual Salary

$76,431.00 - $114,647.00 /yr

Salary Information

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

The union pay ranges can be found on the Seattle Children’s website here: WSNA - UFCW

Seattle Children’s offers annual incentive pay based upon performance that is commensurate with the level of the position.

Disclaimer for Out of State Applicants

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors.

Benefits Information

Seattle Children’s offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Click here for more information.

About Us

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s –- to help every child live the healthiest and most fulfilling life possible. Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE


Our founding promise to the community is as valid today as it was over a century ago: we will care for all children in our region, regardless of the families’ ability to pay. Together, we deliver superior patient care, advance new discoveries and treatments through pediatric research, and serve as the pediatric and adolescent, academic medical center for Washington, Alaska, Montana and Idaho – the largest region of any children’s hospital in the country.


In 2022, U.S. News & World Report once again ranked Seattle Children’s among the nation’s best children’s hospitals – for the 30th year in a row. For more than a decade, Seattle Children’s has been nationally ranked in all 10 specialty areas evaluated by U.S. News & World Report. We are honored to be the top-ranked pediatric hospital in Washington and the Pacific Northwest.


As a Magnet designated institution, and classified among America’s best large employers by Forbes, we recognize the importance of hiring and developing great talent to provide best-in-class care to the patients and families we serve. Our organizational DNA takes form in our core values: Compassion, Excellence, Integrity, Collaboration, Equity and Innovation. Whether it’s delivering frontline care to our patients in a kind and caring manner, practicing the highest standards of quality and safety, or being relentlessly curious as we work towards eradicating childhood diseases, these values are the fabric of our culture and community. The future starts here.

Our Commitment to Diversity

Our community welcomes diverse experiences, backgrounds, and thoughts as this is what drives our spirit of inquiry and allows us to better connect with our increasingly diverse patients and families. Our organization recruits, employs, trains, compensates, and promotes without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.


The people who work at Seattle Children’s are members of a community that seeks to respect and celebrate all the qualities that make each of us unique. Each of us is empowered to be ourselves within this community, which cultivates and promotes equity, diversity, and inclusion at all levels.


Seattle Children’s is proud to be an Equal Opportunity Workplace and Affirmative Action Employer.


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