Program Coordinator II - Research Building & Engineering

The Program Coordinator II is responsible for coordinating activities associated with a specific complex program or group of complex programs in a specialty/functional area including scheduling, coordination of communication, data management, document preparation, and process improvement. Works in collaboration with the Program Manager and other program staff as well as other stakeholders to help to implement the program's objectives in support of identified goals and the continuous improvement process. Responsible for ensuring effective communication among stakeholders and program staff. May manage data on the program's effectiveness. Responsible for facilitating the deployment of the program's strategy including implementing a variety of solutions that optimize the program's effectiveness. Coordinates the process of executing initiatives essential for the success of the program. SERIES CONCEPT: A program is a specialized area with specific complex components and discrete tasks which distinguish it from the main body of the organization. There is a defined plan to accomplish a particular objective with elements and scope that distinguish it from the usual scope and responsibilities of a department or functional area. The specialized tasks involve interpretation of policies, procedures and regulations, independent functioning and public contact. A program typically has a long-term focus with an expectation that the plan/program will serve or impact on-going needs or goals. The primary responsibilities and accountabilities are typically transferable from one program to another. The performance of administrative tasks are in support of the individual's performance specific to the program.

Expected to be onsite at least 2 days a week.

Coordinate and oversee delivery of vendor services for Research Building & Engineering.

Responsible for daily coordination, communication, onboarding, and operational support of vendors services in areas inclusive of but not limited to Janitorial, Trash, Recycle, Pest Control, landscaping, and Operational readiness efforts. This includes work order submission, follow ups, and audits of vendor services.

Provide administrative support of purchase requests, department budgeting, document management and departmental communications.

Responsible for daily support of requesting purchasing orders for the research Building & engineering department, tracking vendor service Purchase Orders, Service contracts, Certificates of Insurance, utility billing, annual department budget forecasting, and budget support of capital projects. Generate and deliver departmental communications around shutdown activities, webpage presence, signage, and metrics. This also includes editing and revising departmental documentation, document tracking, training program support, and project deliverable document support.

Preferred qualifications:

• Minimum of two (2) years trade school or college coursework in Business, Project Management.
• Associate’s degree in Facilities Management, building, business or another related field.
• Five (5) years’ experience in facility maintenance, including building and facility.

Required Education/Experience:

• Two (2) years college coursework in Business, Healthcare, Human Services or related field or equivalent combination of education and experience.

• Three (3) years program coordination support experience; including at least 1 year of experience organizing multiple projects through to completion.

• Successful track record convening and facilitating dialogue with multiple and diverse stakeholders.

• Experience with: drafting, editing and developing communications and/or reports; data analysis and data entry.

Required Credentials:

• N/A.

Preferred:

• Bachelor’s Degree in Business, Project Management, Marketing, Human Services or related field.

• Experience working in public health, health care or social services.

• Experience working on continuous process improvement projects and understanding of lean methodology.

This compensation range was calculated based on full-time employment (2080 hours worked per calendar year). Offers are determined by multiple factors including equity, skills, experience, and expertise, and may vary within the range provided.

The union pay ranges can be found on the Seattle Children’s website here: WSNA - UFCW

Seattle Children’s offers annual incentive pay based upon performance that is commensurate with the level of the position.

This compensation range is specific to Seattle, positions located outside of Seattle may be compensated differently depending on various factors.

Seattle Children's offers a generous benefit package, including medical, dental, and vision plans, 403(b), life insurance, paid time off, tuition reimbursement, and more. Click here for more information.

Hope. Care. Cure. These three simple words capture what we do at Seattle Children’s – to help every child live the healthiest and most fulfilling life possible.  Are you ready to engage with a mission-driven organization that is life-changing to many, and touches the hearts of all? #HOPECARECURE

As one of the nation's top five pediatric research centers, Seattle Children's Research Institute is dedicated to providing hope, care, and cures to help every child live the healthiest and most fulfilling life possible.

Our investigators are involved in hundreds of projects that cover every phase of research, from studying how diseases work to improving investigational therapies. They have pioneered groundbreaking cystic fibrosis treatments and cutting-edge cancer therapies that help a child's immune system defeat cancer, and made other major contributions to pediatric medicine. 

Researchers work in close collaboration with one another, their colleagues at partner institutions including the University of Washington and Fred Hutch and our healthcare providers at Seattle Children's Hospital, one of U.S. News & World Report’s top children's hospitals. This collaboration is one of our key strengths, allowing our faculty to draw on a variety of disciplines and techniques as they pursue solutions to some of medicine's most complex problems.

We are committed to not only treating disease but to eliminating it. Help us achieve our vision of being a worldwide leader in pediatric research aimed to improve the health and well-being of children. If you are interested in a challenging career aimed at groundbreaking research, Seattle Children's Research Institute is the place for you.